Temporary residence permit (TRP)

Detailed information regarding temporary residence permit (TRP) can be found on the website of Urząd Wojewódzki (Kuyavian-Pomeranian Voivodeship Office): WEBSITE

LOCATION OF THE FOREIGNER'S OFFICE: Urząd Wojewódzki, Oddział Zezwoleń na Pracę oraz Rejestracji Zaproszeń i Obywateli UE, Wydział Spraw Obywatelskich i Cudzoziemców - address: ul. Konarskiego 1-3, Bydgoszcz, build. B, 3rd floor, room 33

CONTACT DETAILS: there is a helpline for foreigners available from Monday to Friday (working days) at 8.00 – 15.00: 800 170 070 or 52 349 7240 (you might try calling several times as the lines are often busy). Queries can be sent to the following e-mail address: cudzoziemiec@bydgoszcz.uw.gov.pl

SUBMITTING THE DOCUMENTS: please bear in mind that the electronic reservation system does not work. There are two options of submitting the documents:

1.  You can go to the Kuyavian-Pomeranian Voivodeship Office with the documents and leave them on the ground floor in the office ("kancelaria ogólna", on the left to the main entrance). You should put the documents  in an envelope. Put your contact details – name, surname, address in Poland and phone number – on the envelope.

2. You can send the documents by post. Please remember to put your details on one side of the envelope and address it directly to the Kuyavian-Pomeranian Voivideship Office’ address:
   Kujawsko-Pomorski Urząd Wojewódzki w Bydgoszczy
   Wydział Spraw Obywatelskich i Cudzoziemców
   ul. Konarskiego 1-3
   85-066 Bydgoszcz
   You can post it at the post office in ul. Gajowa 7: GOOGLE MAPS or in ul. Jana Karola Chodkiewicza 50: GOOGLE MAP.  

   Even if you don’t have the complete set of documents you should submit the application form, 4 paper photos and copies of valid travel documents – it guarantees that you’re already in the process and you can submit the remaining documents later (within 7 days from receiving the letter from the Voivodeship Office). The application form must be submitted to the Voivodeship Office no later than on the last day of your legal stay in Poland as the residence of the foreigner at the territory of the Republic of Poland for the period exceeding 3 months must be legalised. 

DOCUMENTS: below you'll find a list of documents you need to submit:

• Completed application form: ("wniosek o udzielenie cudzoziemcowi zezwolenia na pobyt  czasowy" - we have printouts at the office so you can come and take one. It MUST be filled in in Polish and we can help you with that in room 013.
• 4 paper photos: undamaged, colour, good quality, 35 mm x 45 mm, not older than 6 months, presenting the face of the applicant from the top of the head to the upper part of the shoulders, light background, frontal position, head uncovered, mouth closed, neutral face expression (just like the passport or visa photo).
• Copies of valid travel documents (passport and visa) – take your original passport with you, it should be available for inspection.
• Certificate of being a student issued by the University (we prepare that for you - you just need to to e-mail a person in our office who is responsible for your year).
• Proof of payment for studies issued by the University (we prepare that for you - you just need to to e-mail a person in our office who is responsible for your year).
• Proof of accomodation - your rent agreement if you rent a private room/flat or a confirmation from the student house (Student House no. 3 - room 017).
• Proof of valid health insurance in Poland (e.g. copy of the insurance policy, original available for inspection) – documents should be in Polish and contain the information on the details of the insurance (the scope of insurance). You should also have the confirmation of payment for the insurance, e.g. printout of the bank transaction confirmation (unless it is stated on insurance document). If your insurance is not in Polish it must be translated into Polish by a sworn translator.
• Proof of having sufficient financial means to live in Poland and to go back to your country (travel costs) – bank statement from a Polish bank account. You should have more or less the following amount of money on your account:

• the amount to cover next semester tuition fee
• at least 2500 PLN for a ticket back home – this concerns foreigners from outside Europe +
• the cost of the rent (for a room or a flat) per month of your stay here + electricity/gas/water etc per month; you should attach a rental contract and bills for energy/gas/water that you pay regularly (if you pay for them separately); if you live in a Student House you need a confirmation from the Student House Manager stating the costs of room and living +
• 776 PLN per month of stay here (if it is going to be your first temporary residence card then you shall have the money for 15 months of stay here) 

• Confirmation of stamp duty payment – stamp duty fee of 340 PLN should be paid to: beneficiary: Urząd Miasta Bydgoszczy Wydział Podatków i Opłat Lokalnych, account number: 52 1240 6960 3892 1000 0000 0000

• After receiving a positive decision on being granted a temporary residence permit, you will need to pay PLN 25 for issuing the residence card. This payment can be done later, after you receive a letter from the Foreigner’s Office informing that you have been granted the temporary residence card. The payment should be made to:
  Beneficiary: Kujawsko-Pomorski Urząd Wojewódzki w Bydgoszczy, Biuro Finansowo-Inwestycyjne
  Account number: 56 1010 1078 0000 4222 3100 0000

CONFIRMATION OF REGISTERING YOUR ADDRESS IN POLAND:  this has to be done in Urząd Miasta Bydgoszczy (City Hall) – Biuro Meldunkowe in 14A Jezuicka Street: GOOGLE MAPS. Before going there, you need to book an appointment via the online system: ONLINE BOOKING SYSTEM (you can translate the website into English by clicking in the right upper corner) – this option is recommended. After making an appointment you will get an e-mail from the City Hall - the you have 1 hour to confirm the appointment by clicking "KLIKNIJ TUTAJ BY POTWIERDZIĆ" (in red). If you don't confirm the appointment it will be automatically deleted. 

In order to register the address, you need to fill in the form ("zgłoszenie pobytu czasowego" - we have printouts at the office so you can come and take one) and take it together with your passport and visa to Biuro Meldunkowe. Part 5 of the form needs to be completed by the Student House Manager or your landlord. After you submit the form to Biuro Meldunkowe, you will have to apply there for a certificate proving the registration of address, for which there is a fee of 17 PLN.

GETTING A PESEL NUMBER: in order to obtain a PESEL number you need to fill in a form ("wniosek o nadanie numeru PESEL" - we have printouts at the office so you can come and take one). The form needs to be filled out in Polish and we can help you with that in room 013.

Along with the form you need to submit the confirmation of a student's status from the University (we prepare that for you - youjust need to e-mail the person in our office who is responsible for your year).

You submit the documents in Biuro Meldunkowe as well - you need to make an appointment via the online booking system: ONLINE BOOKING SYSTEM (you can translate the website into English by clicking in the right upper corner) – this option is recommended. After making an appointment you will get an e-mail from the City Hall - the you have 1 hour to confirm the appointment by clicking "KLIKNIJ TUTAJ BY POTWIERDZIĆ" (in red). If you don't confirm the appointment it will be automatically deleted. 

IMPORTANT:

Please bear in mind that the English Division office is completely separate from the Voivodeship Office - we can help you with preparing the documents and filling out the forms but in case of any issues/doubts regarding the procedure or your situation please contact the Voivodeship Office directly at cudzoziemiec@bydgoszcz.uw.gov.pl